Zoom Tools for Collaboration

Two powerful collaborative features of Zoom are screen sharing and the whiteboard. With screen sharing, you can demonstrate tasks to students or view the student's screen as they talk you through their difficulties, questions, etc. You can even conference about a paper, outline, presentation, or any other digital media with both parties able to view and navigate the materials together. And with Whiteboard, all users can collaboratively annotate at once.

Screen Sharing

Allow Users to Share

Any participant in a meeting can share their screen, a single application window, or a portion of the screen with the other user(s). The host is always able to share. Other users may need to have this permission turned on.

1. Click Share at the bottom of your Zoom window
2. Click Advanced Sharing
3. Under Who can share? select All Participants

Now other users will be able to share using the same Share button on their Zoom window and with the same sharing options.

Sharing Options

When you click Share to begin sharing your screen, a pop-up window will open. This window has two tabs: Basic and Advanced.

Basic Tab

• Click to select a screen or an open application.
• You can also select the Whiteboard option.
• At the bottom of the window, there is an option to Share computer sound. Checking this option means the sound effects and other system audio from your computer will play on the computers of those with whom you are sharing. This option usually should be left unchecked. You will still be able to share the audio feed of your microphone.
• Once you select an item to share, click Share at the bottom right to begin sharing.

Advanced Tab

• If you wish to draw an area on your screen to share, click Portion of Screen.
• After making your selection, click Share at the bottom right to begin sharing.
• Before the sharing begins, you will be able to draw the area of your screen you want to share.

Sharing Tools

Once you begin sharing your screen, a menu tab will appear on the area of your screen you are sharing. It is minimized by default. Hover your mouse over the tab to expand options. Here are a few of the useful tools.

• Pause Share allows you to suspend sharing without closing it altogether. You may need to do this as you type in a password, for example.
• Annotate allows you to draw on your shared screen using a variety of marking tools
• The red Stop Share tab can be clicked when you are ready to completely disconnect the sharing. This does not end the Zoom meeting.

Whiteboard

• Follow the steps above to begin sharing. Once the Basic tab opens, click Whiteboard.
• A Whiteboard allows multiple users to annotate and draw on the screen simultaneously.
• Learn more about the Zoom Whiteboard tool here.

Sharing Your Screen and Whiteboard

Zoom meeting hosts can share their screen with the meeting attendees. Likewise, the host can allow attendees to share their screens. When sharing screens, more tools are available, including annotations, whiteboard, and remote control of a user's screen. Visit the links below for more information on these topics.

• Sharing your screen
• Sharing a whiteboard
• Using annotation tools on a shared screen or whiteboard
• Request or Give Remote Control