Host Virtual Office Hours in Zoom

When you hold office hours in person, you probably let in one student at a time and consult with them in private before moving to the next student. With the correct Zoom settings enabled, you can offer the same type of privacy to students attending virtual office hours.

Monitor Attendees

Using our recommended meeting settings, students will be assigned to a waiting area when they enter the Zoom session. The meeting host will hear a chime each time a participant enters or exits the meeting. The host can also visually monitor the participants list. When you launch your Zoom meeting do the following:

1. At the bottom of your Zoom meeting management window, click Manage Participants.
2. A pane showing participants will open at the right of the window
3. Click the More button at the bottom right
4. Click Play enter/exit chime

Manage Participants

The actions below can help you manage users when you are in virtual office hour setting.

1. Click Manage Participants at bottom of Zoom window to see who is present in your Zoom session
2. A panel titled Participants will open on the right of the Zoom window
3. If the Waiting Room is enabled, the list of participants will show who is in the waiting room and who is in the meeting
4. Hover over the name of a user in the Waiting Room, then click Admit to add the user to the meeting
5. For users in the meeting, hover over a name and click More to open an action menu
6. Click Put in Waiting Room to return a user to the Waiting Room

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